Skipping Slides Let's say you are training two groups of employees on a new computerized expense reporting system. One group is office workers who use the company computers every day, while the second group is lab technicians, many of whom have never logged onto the company network. The core presentation is the same for both groups, but the second group will need additional training on basic company computer protocols.
Do you prepare two different presentations? Do you make the clerical staff sit through the basic computer training? PowerPoint advanced training demonstrates the creation of a hyperlink that allows the presenter to skip the basic computer training if the audience won't need it. From the slide before the basic computer section, select "Slide ShowAction Buttons" and pick one of the buttons presented.
The "Action Settings" dialog appears. Select "Hyperlink to:" then from the dropdown menu below that, select the slide that follows the basic computer training. Create a Self-Running Presentation Putting a self-running presentation on a kiosk can be a terrific technique for presenting information to a changing audience, for example at a trade show.
Once started, it will run automatically without needing a presenter. This PowerPoint advanced technique is actually very easy to set up.
Select "Slide ShowSlide Transition Under "Advance slide" click "Automatically after" and enter a time in seconds for each slide to be displayed.
You can change the other settings on this panel as desired. You can also add a Slide Zoom which will give you a link to another slide without exiting your presentation.
Summary slides can be made for the entire presentation or for a Section. See Slide Zoom in action here. Audience members can see a presentation on their devices and read live subtitles in their preferred language while the presenter is speaking.
To use Live Presentations , presenters must have a Microsoft subscription. To get started with Live Presentations :. You can learn more about Live Presentations here.
You can add a song to a presentation and play it across slides in the background of your slide show. If you want to use music from the web, you will need to download it to your computer before you can use it in a presentation.
Format painter: Allows you to copy the formatting from one object and apply it to another one. It is essentially copying and pasting , but for formatting and not content. Rotate: As the name implies, this feature enables you to rotate objects, in increments of 90 or degrees. You can rotate a text box, shape, WordArt, or picture. This includes rotations to the right 90 degrees, to the left 90 degrees, vertically, and horizontally.
Generally, utilizing PowerPoint does not require memorizing as many hot keys as Excel does , but there are a few that you should be aware of. Adjust the case of your text by toggling between text cases lowercase, title case and all caps :.
First, group all the objects together. This will help you resize and fit multiple objects without distorting the original proportions and shapes. Solution: The eyedropper tool quickly identifies the exact color you are looking to match, and applies it to the text or object you are trying to change. While format painter can be helpful for applying the exact same formatting size, coloring, etc.
In these cases, the eyedropper tool is very helpful. A common use case for this tool is for pitch decks. Solution: Use the arrows with an elbow connector 90 degree angles. They automatically snap to the center of an object, and can be formatted in different colors and sizes.
These are especially helpful when building organizational charts. Solution: This technique is most effective when used on images with high contrast. Solution: Break your table into multiple text boxes and objects, which saves you the trouble of retyping the data and will be easier to manipulate. Slide Master allows you to quickly modify the slide design in your presentation. You can either customize the slide master, which will affect every slide in the presentation, or you can modify individual slide layouts, which will change any slides using those layouts.
Rely less on your eyesight when moving objects around with the Guides or Gridlines view. Please note that you can move guides around, while gridlines are set. Link a chart from your Excel workbook to your PowerPoint presentation to enable dynamic updating of numbers.
On busy slides crowded with data, visually highlight your main takeaway at the bottom. A rectangular box as shown below is common. Remember to include keys with your graphs and charts to help orient your audience.
At the end of the day, it makes sense to reuse a slide structure even if the actual content refreshes. To communicate these common concepts, many of the largest consulting firms repeatedly utilize the following slide components:. Indicating the degree to which a particular item meets a criterion: Harvey Balls.
Thus, As I began, so shall I finish.
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